HR AND PAYROLL
We provide HR and payroll services within an agreed scope for employers wishing to entrust the administration of employees, civil-law contractors and other personnel to an external team.
We maintain employee documentation and prepare payroll, social security (ZUS) settlements, contracts and documents relating to employment, absences and the end of cooperation. We help employers manage working time records using the data supplied and within the scope agreed at the start of cooperation. We serve both companies and sole traders.
We also serve transport businesses, including calculating drivers’ working time and preparing payroll data based on the documents, operational data and information supplied by the employer.
HR and payroll is a separate process, with its own responsibilities
HR and payroll administration involves much more than preparing payroll. It is an ongoing process covering
employee records, social security registrations (ZUS), contracts, working time, leave, absences, Employee Capital Plans (PPK)
and the end of employment.
For businesses with employees working under different working time arrangements, this area requires timely delivery, accuracy, good communication and consistency with accounting.
At SANDRA, we treat HR and payroll as a distinct area of responsibility. We bring together HR, payroll, social security (ZUS)
and accounting in one organised service.
We agree the scope of work individually, based on the number of employees, contract types,
working time arrangements, the industry and the employer’s needs.
HR and payroll outsourcing
maintaining employee documentation
maintaining personnel files within the scope
agreed with the client
preparing standard contracts, amendments and HR documents using the client’s data
registrations, deregistrations and updates to
social security (ZUS) records
calculating pay and preparing
payrolls
processing remuneration for employees,
civil-law contractors, management board members and other
pay recipients
accounting for annual leave, sickness, absences and
other payroll components
maintaining working time records and accounting for absences based on data supplied by the employer
preparing payment statements for
civil-law contracts
social security (ZUS) settlements and preparation of
settlement documents
administration of Employee Capital Plans (PPK) within the scope agreed with the client
documentation for the State Fund for Rehabilitation of Disabled Persons (PFRON), where applicable
preparing certificates for
employees
preparing employment certificates and documents relating to the end of
employment
preparing information and statements for
the employer
coordinating HR and accounting on
payroll costs, contributions, provisions and settlements
support during inspections by the Social Insurance Institution (ZUS) or the National Labour Inspectorate (PIP), for documents covered by our service
calculating drivers’ working time based on documents and data supplied by the employer
Calculating drivers’ working time requires a distinct
approach
Serving transport businesses requires consideration of employment law, drivers’ working time, the Mobility Package and the rules on posting workers. Using the data supplied, we help calculate working time, remuneration and travel-related payments, and prepare the required records.
calculating drivers’ working time using .DDD files and tachograph charts
establishing working hours, breaks and on-call periods
calculating overtime and night work
calculating remuneration taking account of the Mobility Package
calculating subsistence allowances and business travel expenses for domestic transport
reports on driving time limits exceeded, based on the data supplied
support with preparing data for remuneration policies in the transport industry
support with organising the exchange of documentation with drivers
Our HR and payroll service is for businesses employing staff, civil-law contractors or other personnel that want to organise their employer obligations through outsourcing. In particular, we support:
companies employing staff
sole traders
employing staff or
civil-law contractors
service, trading, manufacturing and transport businesses
employers wishing to outsource HR and
payroll
businesses with a growing number of employees or
civil-law contractors
businesses requiring organised
communication between HR, payroll and accounting
entities employing drivers
transport businesses requiring calculations of
drivers’ working time
employers preparing for inspections by ZUS (the Social Insurance Institution) or PIP (the National Labour Inspectorate), within the scope of the documents covered by our service
Frequently asked questions about HR and payroll
Yes. We agree the scope of work individually. HR and payroll can be part of a wider accounting service or a separate service.
Yes. As part of our HR and payroll service, we can prepare registrations, returns, corrections and social security (ZUS) documents within the scope agreed with the client.
Yes. We can help businesses calculate drivers’ working time if the client provides the required data and we agree the scope of the service before
we start working together.
Yes. We help maintain employee documentation, contracts, personnel files and documents relating to employment.
